ConceptWholesale and distribution
One system for a wholesale distributor
A distributor with two warehouses replaces spreadsheets and email orders with one live system for stock, orders and invoices.
This is a concept project. It shows how we would approach the problem; it is not a client engagement, and every number is projected.
- Solution
- Operations Core
- Industry
- Wholesale and distribution
The problem
Orders arrive by email and phone and are typed into a spreadsheet. Stock is counted in a second file per warehouse, and invoices are written by hand in accounting software. Nobody trusts the stock figure, and closing the month takes four days of checking.
What we built
- A single order screen that checks live stock in both warehouses before confirming.
- Purchase orders suggested automatically when an item drops below its reorder level.
- Invoices created from delivered orders and sent to Xero, so nothing is retyped.
- A daily dashboard of sales, margin and late payments for the owner.
Projected result
- Month end in under a day instead of four (projected).
- No more invoices typed by hand.
- One stock number everyone can trust.
Screens
How it's builtThe technical detail, for whoever on your team wants it.
- Integrations
- Xero for accounting, email parsing for incoming orders, and a courier API for delivery labels.
- Technology
- Next.js and TypeScript web app with a PostgreSQL database, hosted in the client's own cloud account.
- Security
- Role-based access for warehouse, sales and finance staff, with an audit log of every stock change.
Have a problem like this?
Tell us how your team works today. We will show you what we would build first.